BASIC FUNCTION: Under the direction of the Assistant Superintendent of Business Services, the Director of Facilities, Maintenance and Operations is responsible for supervising, planning, coordinating, implementing, directing and maintaining the maintenance, repair and alteration of District buildings and grounds; serving as the District representative in planning, developing and modernizing facilities and new construction; and overseeing custodial services, including but not limited to professional development, training and support for District custodial staff and custodians that are directly supervised by site administrators.

 

TYPICAL DUTIES (Responsibilities will include but are not be limited to): 

The Director is responsible for the following duties:

• Develops short- and long-range plans/programs for the purpose of planning for future facilities needs and ensuring that District resources are effectively utilized
• Directs department functions for the purpose of prioritizing project deadlines and ensuring optimal utilization of personnel
• Evaluates assigned personnel for the purpose of ensuring that standards are achieved and performance is maximized
• Directs the Custodial Supervisor as it pertains to daily custodial activities
• Directs the Maintenance and Operations Manager as it pertains to daily maintenance activites
• Inspects new construction, repair work, projects, equipment, work orders, daily maintenance and supplies for the purpose of ensuring that jobs are completed efficiently, specifications for major capital improvements are within local/state/federal regulations, and approving inspection reports and payment requests
• Participates in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions
• Participates as an active participant on the District’s Facility Sub Committee
• Performs personnel functions (i.e. interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget
• Presents information (i.e. budget overviews, accounting processes, distribution formulas, etc.) for the purpose of communicating information, gaining feedback and ensuring adherence to established internal controls
• Researches new products, laws, regulations, etc. for the purpose of recommending purchases, contracts and maintaining District-wide services
• Develops and administers the capital and operating budgets for the department
• Serves as District liaison to the Division of Sta­­­te Architect (“DSA”) and other state and local agencies with respect to construction, maintenance and other environmental issues
• Pursues State funding, grants, or other funding opportunities for new construction or modernization of facilities
• Serves as the District’s environmental impact officer pursuant to the California Environmental Quality Act
• Works in conjunction with District’s general counsel and prepares and administers the District’s construction and renovation contracts
• Coordinates and supervises maintenance staff to ensure the proper repair and upkeep of facilities and equipment, a system of preventive maintenance and emergency service work, and the training of maintenance personnel
• Coordinates the organization, staffing, and operational activities for the Facilities, Maintenance and Operations Department including facilities, building and equipment maintenance, custodial, and grounds maintenance operations
• Informs and coordinates with school principals and appropriate staff at all facilities and plans department activities on school sites
• Coordinates and participates in the design and application of engineering and architectural plans and specifications for the construction, remodeling, modernization, and maintenance of District facilities and grounds
• Prepares and reviews labor and cost estimates for construction, maintenance, and repair work
• Provides technical expertise, information and assistance to the Assistant Superintendent and Superintendent regarding assigned functions
• Supervisors and coordinates hazardous materials, asbestos, and safety programs and responds to emergency calls
• Develops working agreements with other public agencies and organizations
• Ensures continued monitoring and assessment of District facilities
• Attends meetings and trainings as required
• Performs other related activities as required

KNOWLEDGE AND ABILITIES: 

• Operational characteristics, services, and activities of comprehensive maintenance and operations program
• The Facilities Master Plan Process and modernization and new construction building programs
• Public school construction process including, but not limited to, applicable laws and regulations, the construction plan review, Division of State Architect review procedures, contract bidding practices, etc.
• Materials, methods, practices, tools, and equipment used in a variety of mechanical, technical, and building trades, building and grounds maintenance, vehicle and equipment maintenance, and repair work
• Principles and practices of engineering applicable to school construction, remodeling, rehabilitation, maintenance, and repair
• Occupational hazards and standard safety practices necessary in the assigned area of work
• Principles of budget preparation and control
• Principles of supervision, training, and performance evaluation
• Pertinent Federal, State, and local laws, codes, and regulations including the sections of Uniform Building Code affecting the construction, modification, and repair of school buildings and applicable sections of the Education Code and Public Contract Code
• Planning, organizing, supervising and reporting short- and long-term maintenance and capital programs
• California Public Contract Code and bidding and contracting requirements for K-12 school districts
• Funding resources for school facilities including the School Facilities Program
• Prepare and interpret plans and specifications
• Review the design and layout of school building alterations and evaluate construction projects
• Perform inspections of school structures and construction
• Read, interpret and apply a wide variety of technical information from manuals, drawings, specifications, layouts, blueprints, and schematics
• Prepare written estimates concerning labor and material costs
• Respond to requests and inquiries from the public
• Perform a wide range of professional, administrative, advocacy and liaison duties involved in facility maintenance and construction process
• Interpersonal skills using tact, patience, and courtesy
• Oral and written communication skills
• Record-keeping techniques
• Operate computers and peripheral equipment properly and efficiently
• Meet schedules and timelines
• Maintain various records related to work performed
• Work independently with little direction
• Communicate effectively orally and in writing
• Establish and maintain cooperative and effective working relationships with others
• Maintain regular attendance

WORKING ENVIRONMENT:

• Office environment
• School environment
• Construction environment and possible hazardous conditions (i.e. noise, fumes, weather, moving equipment and machinery, etc.)
• Driving a vehicle to conduct business

PHYSICAL DEMANDS (consideration will be given to reasonable accommodation): 

• Sit for sustained periods of time
• Climb slopes, stairs, steps and ladders
• Exhibit full range of motion for shoulder external rotation and internal rotation, shoulder abduction and adduction, elbow flexion and extension, shoulder extension and flexion, back lateral flexion, hip flexion and extension and knee flexion;
• Ability to work in a safe and effective manner in the following: at various elevated heights on ladders, roofs, and in restricted spaces
• Conduct frequent repetitive arm, hand and body motion
• Sufficient hearing to conduct in-person and telephone conversations
• Sufficient physical mobility to move about school sites and drive a car
• Sufficient vision to read printed material
• Ability to speak in an understandable voice with sufficient volume to be heard in normal conversational distance, on the telephone, and in addressing groups
• Physical, mental, and emotional stamina to endure long hours under stressful conditions
• Standing and sitting for long periods of time
• Dexterity of hands and fingers to operate a computer keyboard
• During crisis situations, may require moderate to significant physical work and lengthy periods of standing
• Physical ability to lift, carry, push, pull up to ten pounds on a regularly basis and up to 50 pounds occasionally
• Ability to bend, twist, kneel and stoop
• Ability to reach in all directions

OTHER CHARACTERISTICS: 

• Willing to work irregular hours/days including evenings, weekends and holidays, and to be on-call for emergencies
• Willing to travel locally
• Willing to work at any school location and be assigned to additional duties as needed

REQUIRED QUALIFICATIONS: 

• Minimum of five years of experience in building maintenance, construction and/or engineering, including three years of supervisory experience
• Experience in contract negotiation with construction-related projects
• Valid California Driver’s License
• Must reside within 45-minutes of the GUSD Administration Office

PREFERRED QUALIFICATIONS: 

• Bachelor’s degree with major coursework in construction engineering, architecture, industrial technology or a related field. Additional experience may be substituted on a year-by-year basis
• Class A or Class B California Contractor License (CSLB)
• Bilingual in English/Spanish

 

Nondiscrimination Statement

 

The Gilroy Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on a person’s actual or perceived ancestry, color, disability, gender, gender identity, gender expression, immigration status, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer, Title IX Coordinator and Section 504 Coordinator: Paul Winslow, Ed.D., Assistant Superintendent, Human Resources, 7810 Arroyo Circle, (669) 205-4000, paul.winslow@gilroyunified.org

 

Job Description 

Director of Facilities, Maintenance and Operations (Classified Management)

 

Position: Director of Facilities, Maintenance and Operations

Location: District Office and designated GUSD sites

Starting Date: TBD

Payroll Range:  Classified Exempt Salary Schedule Range – Dh

Yearly Salary: $142,634 – $182,879 (6-step salary schedule, salary placement dependent upon related experience)

Yearly Stipends: $1,000 for Masters / $1,500 Doctorate degrees

Benefit Plan: Management Benefit Plan (posted on GUSD web site)

Supervisor/Evaluator:  Assistant Superintendent of Business Services

Funding Source:  Restricted General Fund (Routine Repair and Maintenance Program)